1. It is essential to organise the file in a proper way depends on your usages. If you have more than one division than you need to make the folder according to your usage. Fore example if you want to manage the different departments of the company than you must have the separate folder for each word or excel or other types of file to store in the computer. You can also make the file date wise or month wise.
2. Once you design and make the files and folder according to your planning. You need to save the file into the folder in hard disk. Also keep the backup of the database.
3. If possible make a folder and file list in the excel file or MS Access so that you get quick look at the folder or file. If possible get the printout of the list so that you can easily access the database.
4. You need to make the files or folders name under 27 character. If possible keep the lowercase to make the files or folders.
5. You also remember that the file you need to keep in the system must have the logical sequence.
6. You should also read the files or folder that are easily managed by the person.
7. It is essential to take a backup of the file for certain period of time. You can also mention the date and time of the backup.
It is essential to keep update your file so that you can easily get review of the folder and files.
